If you are a nonprofit organization with limited resources, or for that matter a business with offices in multiple locations, it is important that you leverage the potential of SharePoint to ensure that every employee operating from multiple locations has instant access to important documents and necessary data.  MS SharePoint allows authorized employees access to documents that they can edit, share and review anytime and from anywhere in the world.

For those who have still not heard about SharePoint, it is a software offered by Microsoft that is similar in a way to Google Drive, though with an extensive range of tools and features that make it a more multi-faceted solution.

An important aspect of SharePoint to take note of is that it is available in different versions as well such as SharePoint Server and SharePoint Online which is part of Office 365.

A reputable SharePoint development company can help you leverage the full features and tools of SharePoint to bring your organization together on one platform.

Top Benefits of Using Microsoft SharePoint for Businesses

If you run a business, and wish to stay ahead of the competition, it is imperative that you invest in tools and software that can augment the productivity of your workforce by bringing them together. In the subsequent paragraphs, we discuss in detail how SharePoint and a quality provider of SharePoint development services can help your organization increase its productivity and revenue.

Better data management

Research reveals that reading and responding to email consumes over 2.5 hours daily of an average worker. Also, a lot of time is spent on customer support, marketing reports, presentation minutes, meeting notes, etc.  It can be a taxing and time-consuming effort to organize so much data. Moreover, the data and documents stored on the desktop cannot be accessed by remote employees. This is where SharePoint can be of immense help. Any employee wanting to read a particular report or document or extract any data can do that precisely without having to waste and energy sifting through mammoth amount of irrelevant data.

And in case, the business is using SharePoint Online, authorized employees can access desired data from anywhere and at any time with a net connection.

Simplified Business Operations

Running day-to-day activities of a business involve dozens of routine tasks like collecting feedback, keeping track of a project, obtaining signatures, gaining assent, and routing a document for printing to name a few. SharePoint comes equipped with various out-of-the-box workflows that can automate these routine activities. designed to automate these processes.  Additionally, employees can even combine them with familiar email programs and web browsers to deliver an enhanced experience for end users.

Regulatory Compliance and Data Security

There are certain sectors like healthcare, legal and financial that need to observe strict regulatory requirements and guidelines, with many centered around active document controls.

What it means is that the organization needs to have in place specific security measures in place to ensure that only authorized personal with right credentials can access the confidential data. This is also where SharePoint can prove to be immensely helpful. It allows security settings that compel a person wishing to access the data to comply with requisite security measures in order to obtain access.   Moreover, organizations can also put in place required policies, to ensure compliance with all extant rules, all while monitoring and managing sensitive information in the desired manner.

A well-known SharePoint development company can help you keep your business-critical information secure through better employee communication and collaboration.

Effortless content management

No organization can function without the right content, which in turn requires timely consents, edits and feedbacks. SharePoint helps an organization optimize its content strategy and delivery by allowing users to create and submit content for edit and approval in a very short period of time. An important feature of the software is that it comes equip with document library templates that makes it incredibly easy for a person to navigate between an original document and its translation in different other languages.

Maximized Collaboration

SharePoint allows for heightened employee communication and collaboration. For example, Person A creates a document and Person X is supposed to edit it.  As the editor is reviewing it, the writer starts to thinks of something to add or delete and opens the document, makes the changes and then resaves it.  Now Person X is confused as to which version to edit.

This conundrum does not arise with SharePoint as the software keeps track of the edit in real time. Also, it has feature which prevents more than one person from accessing the document at a time in order to prevent duplicity. Employees can share files and updates in real-time, which in turn promotes efficient collaboration.

Increased Productivity

Sifting through large number of folders and huge number of folders, to find the requisite document can be frustrating, time-consuming and unproductive. When all your documents are Consolidating all the documents onto a SharePoint platform allows you to find what you are looking for with few clicks of your mouse button.

Centralized Administration

SharePoint allows you to adjust the configuration through a single centralized location, making the entire process of monitoring and updating data hassle-free.

Easy Customizations

A top-rated SharePoint development company can build for you custom applications which means your employees will never have to look around for tools they need to complete their work.

No need for sophisticated technical stuff

As a modern organization operating in a technologically-driven world, you cannot expect to compete without being tech-savvy. However, your lack of coding knowledge should not come in way of helping your business to flourish. SharePoint comes equipped with important features and tools that allow you to do most of the technical stuff on your own ranging from building a website to making changes in the existing one.

Skill Set Identification

An organization has different types of employees with different skill sets. It can be extremely hard to keep track of every employee with varying level of skills and job responsibilities.  SharePoint allows you to easily locate a person to seek information and guidance from him.

Conclusion

It is for the above-mentioned reasons, organizations across the world have been choosing SharePoint for better collaboration, security and productivity. A well-established provider of SharePoint Development Services can help your organization enhance its functionality and productivity across the board.